If you are a freelancer, self-employed or small business owner, you know how important it can be to track your time. Whether you are keeping track of billable work for different clients, tracking the percentage of time you are spending on marketing or even tracking the other tasks you do in your day, time tracking can be a great way to stay organized. There are a lot of time tracking software out there. I was looking for something that could be used with more than one person, track different projects, clients and tasks, keep track of billable time as not all my time is billable, provide robust reporting, and is easy to use. Here is a review of my experiences.

1. Toggl

Toggl is hands-down my favorite time tracking software. It was the first one I started using and I went back to it after I was done experimenting with others. Toggl is a straight-forward and intuitive way to track your time. Here are some of the features you will get.

Tracking Time

Tracking time with Toggl is easy. All you do is select the project and client (needs to be configured ahead of time), and click start. You can manually edit your time and add entries as well. If you leave your time running for too long, Toggl will send you an email to let you know that you may have forgotten to press “stop”. You can even track your time from a desktop version or mobile phone app. Free Time Tracking Software - Toggl Review

Reporting

As with free or free time tracking software (or even low-cost), the reporting provided by Toggl is quite robust. For any period of time you can get a high level overview of where you time was spent and you can even get a detailed overview. You can view time spent overall, by project or by client. You can even see a detailed breakdown of different tasks performed and how long they took. You can also run reports for individual members of your team. Toggl Time Tracking Software Reporting

Project Management Integration

Another great thing about Toggl is that it integrates with a number of different project management softwares including Asana, Basecamp, Freshbooks, GitHub and Teamweek. Here is an article on the Asana integration which is the free project management software I use. Toggl Time Tracking Software and Asana Integration

Billable Rates

In the paid version of Asana which is very reasonably priced, you can set billable rates for your projects so you can keep track of both billable time and non-billable time. You can set your standard hourly rate, a project hourly rate, and even a team member hourly rate if you have multiple members on your team with different rates. toggl3

Scale-able Team Size

In the free version of Toggl, you can have up to 5 members on your team. If you upgrade to the paid version, you can have an unlimited team size.

Conclusion

Toggl is a very solid product and has a lot of integrations. It isn’t good for invoicing but if you have a good invoicing system you may not need it. I have been using this for over a year and even if i stray away, I seem to always return!

2. Ding

I tired out Ding in their 45 day free trial. The person I was working with at the time said we just had to try it because the interface was so sexy and easy to use! This is very true. If you want the sharpest-looking time tracking software then go with Ding. While I have very few gripes with Toggl and use it daily, Ding is a little bit more intuitive to use.

Tracking Time

Tracking time is straightforward in Ding, as it is most software. You press start, stop, and select which client or project you are working on. You can also take some notes with your entry. See how sexy it is? There is also a phone app that works really well.

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Reporting

The main reason I switched away from Ding is the lack of reporting. While you can look at all of your entries, it doesn’t have visual graphics like Toggl does or other time tracking software. Honestly, this may or may not be a big deal, it depends how much data you want and what you want to do with it.

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Project Management Integration

Ding does not have any integrations. If you want anything integrated, this could be a deal breaker for you. However, if you are a team of one or two and don’t utilize a project management software anyways or its usage is minimal, this may be just fine. This wasn’t a deal breaker for me… the fee for not many features was.

Billable Rates

This is my favorite feature of Ding! It is really easy to set billable rates for differnet clients and projects. The best part is that it shows you how much money you have made throughout the day, week, month, etc. and this can be very motivating. Other softwares do not show you this on the main dashboard. I say this feature would probably be most attractive to the individual freelancer.

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Scale-able Team Size

In the $10/month version of Ding you can have one team member: yourself! For $25/month you can have an unlimited team size. These are the only two pricing options.

Conclusion

I think Ding is a pretty nice product. It seems like the guys that created it had a lot of passion but I’m not sure if it’s being upgraded anymore. There are a lot of things i would like to see done with it and even though $10/month is nothing at all, small expenses as a business owner add up. This may be a cheap price to pay though for freelancers who have a lot of work, multiple clients, and really need to keep track of billable work and when they have invoiced for the work. I don’t know what other time tracking software allow you to mark time as invoiced.

3. Harvest

Harvest is the third time tracking software I have tried. This is the most robust of the three, has the most features, and also costs the most so it’s not good for all small businesses until they cross over some threshold where the free stuff no longer suits their needs. Harvest has more integrations than any other time tracking software I have seen

Time Tracking

The time tracking is simple like with the other software I have reviewed. Click to start, click to stop, and do it on the go with a mobile app.

Reporting

Harvest has great reporting capabilities. The reports are visual, intuitive to read, and you can apply a number of different filters to the reports. You can also see billed vs. unbilled hours as well as invoiced vs. un-invoiced which is helpful.

Invoicing

Unlike the other two softwares, Harvest has the ability to send invoices. You can customize the invoices with your company logo and even get paid online. It is also possible to set up a retainer.

Project Management Integration

Harvest integrates with Basecamp, Asana, Co-op, Trello and even more popular project management softwares. It also integrates with Xero, MYOB, Zendesk, Quickbooks, and many more. Check out this page for a complete list of integrations.

Billable Rates

Harvest has the ability to set different billable rates for different projects. You can even mark projects as invoiced or non-invoiced. You can even set retainers! This is awesome.

Scale-able Team Size

As this software has more features, the price is a bit more. The free version is for one user, 4 clients and 2 projects. The other packages are listed below.

Conclusion

I think Harvest can be a great solution for many people. At this point in time, I am not using it because I try to keep expenses low (important for startups) and I don’t believe the integration with Quickbooks is quite seamless enough. Other time tracking software does what I need it to with an unlimited team size for a fraction of the cost. But if you are looking for one software that does it all, Harvest may be the way to go.

 

  • http://www.eatsuccess.com/ EatSuccess

    Hey Meanu,

    Looks like Teamwork is another great offer with a little different spin on how to get things done with a bit more classic report system where you choose what you want displayed and press “go”. The ability to export to invoice is nice if it works as well as they say.

    Proofhub seems like a far more robust and feature rich system with time tracking being just a small feature of the overall system.

    What we’ve learned through trial and error is that everyone has their preferences for how data should be entered, viewed, reported and used. Sadly we’ve had to try several to get one we like and have gone back and forth between Harvest and Toggl a few times.

    One feature I like about the Teamwork solution is the desktop app. If that truly does work offline that could be massively helpful for those times without net connectivity.

    As for the Proofhub solution it offers massive value in the ability to grow with you and as your income grows (hopefully right!??!) then you can add more features to keep up with the complexity and scale of your business. There is definitely something to be said for starting where you want to end up and that seems to be possible with Proofhub.

    In a day and age of “apps” it’s hard to find a solution that does it all. Seems we have mini applications galore and few total solutions to choose from. Such a problem to have I suppose as we have more options available now than ever. Sometimes it seems like too many.

    Often the deciding factor when starting out is price. So don’t be afraid to go with a free solutions even though the features of the paid offerings are more alluring. Cashflow early in a business is more critical than having the Gucci of software.

  • http://www.eatsuccess.com/ EatSuccess

    Thanks for stopping by! Glanced at your solution and for the sake of our readers can you be more clear about how you implement this?

    Watched the video. Seems robust like a solution needs to be, but unsure what getting started looks like.

  • Kevin Peter

    Jesse, instead of complicating our project management, we are ideally on the look for a lot simpler app which can handle stuffs without much spend. Am sure there are incredible intuitive tools in the market which offers a different way of doing things. Any suggestions is appreciated!

    • http://www.eatsuccess.com/ EatSuccess

      Hey Kevin,

      For project managemwnr we’re having great success using Asana.com + instagantt.com as a duo. They integrate.

      We also use trello.com a lot for more visual projects.

      All the above are free for several users.

  • http://www.eatsuccess.com/ EatSuccess

    Hey Kevin,

    For project managemwnr we’re having great success using Asana.com + instagantt.com as a duo. They integrate.

    We also use trello.com a lot for more visual projects.

    All the above are free!

  • https://crocotime.com/en/ Ivan Petrov

    Hi everyone! For time management we use CrocoTime software in our company.

    The key advantage of CrocoTime ( https://crocotime.com/en/ ) over other time trackers is a much higher statistical accuracy.